Agency Workforce Management EVV Solutions
Agency Workforce Management offers two main EVV solutions: telephone timekeeping with caller-ID verification and Smart Phone Web Clock with GPS verification.
- Both solutions are multi-lingual
- Can be used for all staff in all programs or just staff impacted by EVV
- Scheduling available but not required (self-direction)
- Includes documentation, billing, and payroll integration
State EVV Systems Will be Costly for Providers
In 2020, providers need to be EVV compliant. Many states are offering providers a free, but limited system. The omissions will prove to be time consuming and costly for providers based on EVV implementations in other states.
Use this comparison to make your decision: Free can be expensive!
|Usage||Can only be used for EVV. Agencies have to manage two time and attendance systems. Duplicate employee training and compliance issues.||Staff use one software in all programs for payroll, EVV, billing and documentation.|
|Documentation||Documentation is required but not included. This means providers have to rely on paper documentation or another system to capture documentation. As soon as two systems are used, risky discrepancies can occur.||Documentation is included plus there is a great option to stop employees clocking out without completing their documentation.
All in one system reduces work and ensures accuracy and consistency.
|Units & Billing & Lost Revenue||If staff clock-in late or out early, a unit could be lost.||myAttendance prompts the employee to “complete the unit”.|
|GPS||Captures GPS but does not include Geo-Fencing so the employee could be anywhere.||myAttendance includes Geo-Fencing and Out-Of-Area alerts.|
|Schedules||No scheduling included. Staff can clock-in whenever. No capability to show employees what they are meant to be doing.||Scheduling is available, but not required. Option to stop staff clocking-in without a schedule|
|Payroll Integration||Not included||Integrates with any payroll. Sync employees and export approved payroll.|
|Payroll Rules Engine||Not included||Calculates differentials, overtime and holiday pays and includes pre-payroll reporting of exceptions, overtime, etc.|
|Communications with Staff||Not included||Included. Send messages to all staff, groups or individuals.|
|Employee Self Service||Administrators have to fix all the mistakes employees make like forgetting to clock-in/out.||Employees can submit requests to fix their mistakes. All managers have to do is approve the request. Proven to lead to less work and higher compliance rates.|
|PTO Balances & Requests||Not included||Included|
|Self-Direction||No consumer view||Consumer view included|
|No Show Alerts||Not included||Included|
|Reporting||Limited||Comprehensive authorization, utilization and client profitability reporting system.|
|Implementation||Usually classroom only. No onsite option.||One-on-one with Agency Project Manager; onsite options available.|
|Help Desk Support||Varies by state, but generally not great.||365x24x7|